iPad Visitor Management System with Digital NDA Signing
Self-service visitor check-in system that transformed monthly recurring costs into a one-time investment while adding automated NDA management and instant staff notifications.
Loading case study visualization...
Measurable Results
Quantifiable business outcomes demonstrating the tangible value of our automation solutions
Transformed $200+ monthly recurring cost into one-time development investment, eliminating ongoing subscription fees
Strategic Impact
By investing in a custom solution instead of continuing monthly subscriptions, Squeak E. Clean Studios achieved full ROI within 3-4 months and eliminated future recurring costs entirely.
Business Value
Long-term cost elimination and full ownership of customizable platform that can evolve with business needs without vendor lock-in
Challenge & Solution
Real business challenges and our targeted automation solutions
Business Bottleneck
Monthly $200+ recurring cost for basic visitor management service draining operational budget Manual NDA signing process requiring physical documents, printing, storage, and manual filing
Solution Points
Built Next.js 15 iPad-optimized web application with Apple HIG-compliant minimalist design (black background, white text, Poppins font)
Implemented multi-step registration flow: personal info → company details → host selection → photo capture → NDA review and signing → completion
Created digital NDA system with live text preview (name, company, date auto-filled), canvas signature pad, and automatic PDF generation with embedded signature
Integrated Monday.com as single source of truth: automatic visitor record creation, file uploads (photo, signed NDA), status tracking, and Connect Boards linking to staff directory
Developed smart host selection with real-time search across name, job title, and email, pulling from cached Monday.com staff directory for instant results
Built automated notification pipeline: immediate email to host with visitor details and Monday.com record link, welcome package to visitor with NDA attachment
Implemented returning visitor recognition: system auto-fills registration fields based on email/name from previous visits stored in Monday.com
Created kiosk mode with 5-minute inactivity timeout that automatically resets form and returns to welcome screen, protecting visitor privacy
Added bilingual interface (English/Spanish) with language switcher and complete translation coverage
Built server-side registration pipeline handling Monday.com record creation, PDF generation, file uploads, status updates, and email delivery with retry logic for network resilience
Integrated Resend email service for guaranteed delivery of host notifications and visitor welcome packages with branded templates
Implemented sessionStorage auto-save with 15-minute TTL to prevent data loss if iPad screen locks during registration
“We went from paying $200+ every month for basic visitor management to having our own custom system that does everything we need - NDA signing, photos, instant notifications - all integrated with Monday.com where we already manage everything. The ROI was immediate, and now we own the solution.”
Elle Graham
Studio Administrator at Squeak E. Clean Studios
Technical Deep Dive
Explore the technical architecture and implementation details
Related Success Stories
Explore other transformative automation solutions we've delivered