Digital transformation for Global Music Production Company
Unified, end-to-end music production operations — from client discovery to delivery — with AI discovery, automated finance, licensing, and coordinated vendor workflows in one system.
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Measurable Results
Quantifiable business outcomes demonstrating the tangible value of our automation solutions
Unified multi-tool landscape into Monday CRM for clear, consistent operational visibility
Strategic Impact
A unified operating platform replaces multi-tool context switching with a single, reliable system of record for global production.
Business Value
Shared visibility reduces overhead and improves cross-studio collaboration while preserving each team’s established workflows.
Challenge & Solution
Real business challenges and our targeted automation solutions
Business Bottleneck
Following the merger of award-winning teams into a global creative audio network, the studio used best-in-class, specialized tools across discovery, production, finance, and licensing.
As international campaign volume grew, there was an opportunity to unify these workflows into a single, searchable, and auditable platform to reduce context switching, standardize financial operations across currencies, and give producers and creatives more time for music while coordination runs reliably across time zones.
Solution Points
Built centralized Monday CRM ecosystem replacing fragmented tool landscape with unified project management and client relationship system
Implemented custom AI-agent based on Claude for intelligent search through client database for project matching and opportunity identification
Developed comprehensive financial calculation automation managing vendor payments, quotations, invoicing, and multi-currency operations (USD, CAD, AUD, EUR) for international projects
Created automated quotation and invoicing workflows with intelligent splitting between first and second payments based on project terms and client agreements
Built automated email template generation for producer communications including invoice attachments and project coordination details
Integrated Google Sheets backend with Monday frontend providing team visualization capabilities while maintaining calculation accuracy and data validation
Implemented validation systems alerting users through Monday Updates when incomplete data prevents calculation completion or document generation
Created systematic vendor coordination workflows managing external artists, producers, and creative talent across global network operations
“We’ve always used great tools tailored to different parts of our workflow. Unifying them into Monday gave us a single source of truth. AI-agent surfaces relevant clients from 50,000+ records in seconds, and multi‑currency finance runs automatically. Our producers and creatives spend more time on the music while operations stay consistent across time zones.”
Internal Program Review
Global Operations
Technical Deep Dive
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